The Office Bearers


Post

Eligibility / Selection Procedure

Role

Vice President

 a) Minimum experience of three academic years. a) The VP shall co-ordinate the activities of the different committees and sub-committees of the Gymkhana and shall chair the meetings of the Academic Committee, the Students’ Senate and the Standing Appeals Committee.

b) He shall be a member of Purchase committee and Technology Aquatics Society.

c) He will also preside over the proceedings of the Students’ Court.

d) He shall be supervisory authority in the both the fests, Kshitij and Spring fest.

e) He along with the Steering Committee members and General secretaries shall report to steering committee Chairman and Co-Chairman from time to time.

f) He shall be in charge of fest security.

g) Along with President and Treasurer of the Gymkhana it is the responsibility of the Vice President to meet the audit observations expeditiously.

h) He shall represent the general body at the Institute Senate, Institute Standing Disciplinary Committee, B C Roy Management Committee, Consumer Establishment and Licensing Committee and Student Brotherhood Fund and all other such committees and organizations where these students interest are involved.

UG, PG and RS Representatives to the Institute Senate

Not mentioned

 a) He shall represent the undergraduate students’ interest at the institute senate.

b) He shall be a member institute standing Disciplinary committee.

c) He shall be the secretary of the students’ Senate and shall be responsible for convening all its meetings and maintaining a proper record of the agenda and decisions.

d) He shall be a member of Student Forum

e) He shall represent the PG / RS students’ interest at the institute senate.

f)  He shall be directly responsible to ensure the participation and involvement of the PG representatives to the various committee and fests of Gymkhana.

General Secretaries

 a)  Minimum experience of 2 academic years a) The General Secretaries shall coordinate the activities of the various subcommittees and shall jointly be responsible for the day to day running of the Gymkhana activities.

b) They shall preside over the subcommittee meetings.

c) The General Secretaries (Social and Cultural)   and General Secretaries (Technology) shall be respectively the executive heads of Spring Fest and Kshitij.

d) They shall carry out such functions as assigned to them by the President and the Vice President.

Technology Coordinator

 a) Minimum experience of two academic years.

b) The Technology Coordinator will be appointed after the elections and  before the end of the corresponding spring semester by the elected Vice- President, the immediate previous Vice-President and the immediate previous Technology Coordinator.

 a)  Administration of all Gymkhana electronic mail.

b) Maintenance of the Gymkhana website.

c) The Technology Coordinator along with the Vice-President will maintain exclusive access to all Gymkhana electronic properties and will leave the authority to delegate access to the Gymkhana electronic mail.

Public Relations Chair

 a) To be eligible for the office, a person should have a minimum of 2 years academic experience.

b) : A public relations chair shall be appointed by the President in consultation with the Vice President, immediate previous Vice President and the immediate previous Public Relations Chairman on the basis of an interview.

a) Distribution of information relating to general students’ activities, Gymkhana activities.

b) Ensuring wide publicity for events/programs/competitions conducted by bodies outside the purview of IIT Kharagpur.

c) Familiarization of various extra-academic activities within IIT Kharagpur among the first year students.

d) The Public Relations Chair my also take feedback from the students on various issues related to Gymkhana. This includes circulation of minutes of meeting organized by students’ senate , students’ forum, committees, sub committee and students’ forum.

Secretaries

 To be eligible for the office, a person should have a minimum of 1 year academic experience. The Secretaries of the various subcommittees shall be responsible for the development and the smooth running of the activities of their respective subcommittees. The other members of the subcommittee shall assist the Secretary in the day-to-day activities.

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